Across industries, businesses are struggling with a common challenge: managing documents efficiently and securely without overburdening their IT teams. Many companies try to stretch content collaboration tools like SharePoint, Box, or Google Workspace into full document management systems (DMS).
But these tools were never built for that job — and forcing them into it creates expensive problems. What starts as a simple need to organize and share documents quickly snowballs into costly customizations, security gaps, complex integrations, and growing IT workloads.
It doesn’t have to be this way.
The Hidden Costs of "Making It Work"
When businesses try to repurpose content collaboration tools for document management, they face a long list of hidden costs:
- Endless Customization: Basic document controls, automated workflows, and audit trails usually require heavy customization or third-party add-ons.
- Ongoing IT Support: IT teams spend countless hours managing fixes, upgrades, and integrations.
- Security and Compliance Risks: Bolt-on solutions often leave critical gaps that put the company at risk.
- Lost Productivity: Employees waste time tracking down files, waiting for approvals, or working around broken processes.
The irony is, the very tools meant to “make collaboration easier” actually create more manual work and more waste when used as a document management system.
Revver: Built for Document Management from the Start
Revver offers a smarter solution.
Instead of patching together multiple tools, Revver provides a complete document management system with governance, security, and automation already built in.
With Revver, businesses gain:
- Pre-configured workflows that don’t require any coding
- Robust out-of-the-box automated compliance security features
- Templates and automation that ensure standardization and save time
- Secure and streamlined document sharing and gathering from clients or other guests outside your organization
- Valuable integrations and flexible, open API
- Faster deployment and easier user adoption
By eliminating the need for expensive add-ons and ongoing IT projects, Revver frees up time, reduces complexity, and delivers real ROI.
Real-World ROI: Cost Savings and Efficiency Gains
For many businesses, the financial return on moving from a content collaboration tool to Revver is clear, and fast.
When companies stop paying for extra products and services to “make collaboration tools work,” the savings add up quickly.
“When I look at what I’m spending today for all of the software tools to provide what I’m doing today, compared to what it’s going to cost me with Revver — I’m going to be able to eliminate more products and services and pricing than Revver costs me as a whole. In year two of Revver, I will have a cost reduction double my cost of Revver.”
— Kris V, IT Director, Real Estate Development Company
For Kris, Revver didn’t just replace a document management tool — it replaced an entire ecosystem of patchwork solutions, at a lower overall cost. In just the second year of using Revver, the company expects cost savings that are twice the cost of Revver itself.
But it’s not just about cutting software budgets. Revver also delivers productivity gains that drive real business value.
“I was able to trim back Adobe Pro licenses to Standard for day-one savings. But for us, the value is in increased productivity.
The number of quotes our underwriters are able to generate in a day because they can find the file in the system much faster than SharePoint has increased significantly.”
— JB, Director of IT Operations, Insurance Industry
In JB’s case, simplifying the document management system didn’t just save money — it accelerated revenue-generating activities by improving file accessibility and speeding up workflows.
When employees can access the documents they need quickly, without the friction common with content collaboration tools, they can move faster and perform better.
A Smarter, Simpler Future
Businesses don’t have to settle for inefficient workarounds anymore. Revver offers a real document management solution — one that works from day one, without the need for endless customizations, bolt-ons, or IT firefighting.
By moving away from content collaboration tools being used as makeshift DMS platforms, companies can:
- Free up IT resources to focus on strategic initiatives
- Enhance security and compliance without extra complexity
- Boost employee productivity through intelligent automation and ease of use
- Achieve a measurable return on investment within the first year
If your organization is tired of wasting time, money, and energy trying to make the wrong tools work, it’s time to make the switch.
Revver lets you manage documents the right way — efficiently, securely, and with far less effort.
Learn more about how Revver can transform your business today.
