Laserfiche vs. Revver: Why Agility, Usability, and Lower TCO Make Revver the Smarter Choice for Modern Businesses

The Choice for Modern Business: Agility or a Legacy Giant?

In the story of David and Goliath, the giant appeared to have everything going for him. He was bigger, stronger, and more heavily armored than his ruddy opponent. And yet Goliath fell at the hands of David. Why is that? A big reason is because David was more flexible, creative, and agile than his fierce rival. David went for speed and small weapons that got past all of Goliath’s defenses.

In the document management system market, there is a modern-day David and Goliath story playing out: Revver vs. Laserfiche. Laserfiche is a powerful yet cumbersome legacy solution that is used by large organizations. Revver is a modern, agile document automation alternative that is increasingly appealing to both large and small businesses, as well as government bodies. Thankfully, this isn’t a physical battle between warriors but a battle of philosophies. We will compare Revver and Laserfiche, starting with the philosophy behind their design and moving on to their advantages and features. This will help you determine which document management software is the best fit for your organization.

Understanding the Two Philosophies

Laserfiche and Revver have two distinct philosophies that affect everything they do. Laserfiche is an information infrastructure. It delivers a powerful, complex system designed to deliver large-scale, internal governance. It’s similar to an ERP for large enterprises. Revver, on the other hand, focuses on operational agility. This enables it to deliver a results-driven automation engine designed to solve real-world business problems quickly and efficiently.

Going along with our earlier analogy, Laserfiche can be thought of as a great big battleship, while Revver is more like a fleet of speedboats. The battleship is great at hitting stationary targets, but it’s slow to change course and a beast to control. A fleet of speedboats can turn on a dime and swim circles around a battleship with a fraction of the crew. Each has its advantages and disadvantages.

Why Growing Businesses Are Choosing Revver Over Laserfiche

Revver’s document management philosophy is appealing to more and more businesses. That’s because they need a document management system that works as fast as them and can grow with them. After all, just about anyone can drive a speedboat or launch a small stone from a sling, but few people have the ability to drive a battleship or wield a huge sword in battle. Revver is a powerful Laserfiche alternative that is the best document management software for mid-market businesses.

Advantage #1: Go Live in Weeks, Not a Year (The Time-to-Value Gap)

Speed is a big factor in medium-sized businesses choosing Revver vs. Laserfiche. Implementation of Laserfiche’s document management software typically takes 6-12 months. That’s a lot of time for a mid-market business to devote to a solution that can’t offer any help until it’s fully implemented. Plus, it often requires a significant investment in a Value-Added Reseller to finish the software implementation. The problem is that Laserfiche is a blank slate that demands ample coding to turn into a workable system. That’s a lot of time and money down the drain with only a distant hope of a return on investment.

Compare that to Revver’s rapid implementation, which is typically finished in less than two months. Imagine that. You can be up and running with Revver’s work-ready templates for accounting and insurance three times quicker than Laserfiche’s fastest implementation time. There’s no blank-slate problem like there is in Laserfiche. This is great news for mid-market businesses and other organizations looking for a quick ROI. Revver’s operational efficiency philosophy really shines in this area. You can get started with its document management software quickly instead of waiting a whole year and having to make do with substandard workarounds in the meantime. In implementation time for Laserfiche vs. Revver, it’s no contest.

Advantage #2: A Client Experience That Wins Business (The SecureDrawer™ Difference)

If you thought implementation time was a key differentiator between Laserfiche vs. Revver, you’ll be even more pleased by the client experience. Laserfiche’s information infrastructure philosophy leads it to focus on internal processes. Revver’s operational efficiency philosophy means it’s built for the client interaction. What does this mean for your business? It means that Laserfiche has a hard time making sense of the chaos created by email attachments, file types, and generic client portals. You’ll have to go in and create an electronic document repository system from scratch within their framework. This makes records management more complicated than it needs to be.

Revver, on the other hand, understands that users want something that works for them and helps them organize their electronic documents efficiently. That’s why Revver offers SecureDrawer, a native, secure client portal that allows for easy file sharing, requests, and uploads. This improves the user experience. SecureDrawer is a core feature that requires minimal setup compared to Laserfiche. It improves the client experience, enabling easy uploads of email attachments and other digital documents, while offering a professional look for your business. With advanced data security, file encryption, cloud storage, and version control, your electronic documents have never been safer.

Advantage #3: Automation for Everyone, Not Just Developers

User experience is another critical difference between Laserfiche vs. Revver. Laserfiche’s document management software is designed for experienced developers, which makes it overkill for most businesses. Its Business Process Model and Notation (BPMN) workflow automation designer is powerful but complex. To use it, you’ll need to have IT expertise and knowledge of scripting, such as C# or VB.NET.

Revver’s document management software has an intuitive, no-code workflow automation builder. Revver lets operations managers build and change workflows in a user-friendly way. You do not need deep knowledge of the software’s code. With Revver, you won’t need to call upon a developer to fix the software or get it working in the first place. This cuts down on your setup and maintenance costs, while still having great workflow automation, version control, audit trails, and access control. Skip the headache of endless coding issues, and take advantage of Revver’s no-code, cloud storage solution for document storage.

Advantage #4: Transparent Pricing and a Lower Total Cost of Ownership (TCO)

When it comes to Revver’s advantages over Laserfiche, a significant one is pricing. Laserfiche’s highest tier has a per-user cost of $93/month, which is quite high. But that’s not the end of the story because it doesn’t include all of the hidden costs, such as mandatory maintenance fees, expensive VAR support, and complex licensing. You know that SecureDrawer feature we mentioned earlier in Revver? That’s built into the document management software with no extra licensing fee. Laserfiche can’t make the same boast. They charge extra for all their little add-ons that make the interface function properly. Even their lower tiers, which seem closer to Revver’s prices, quickly rise with the many hidden fees.

As a true SaaS solution, Revver is able to keep costs down and straightforward. Its cloud storage and mobile access features are built into the price. Revver costs close to half that with no hidden fees. Mid-market businesses can afford that much more easily. Revver is upfront about costs, and it doesn’t hit you with surprises once you’ve implemented the content management software. That leads to predictable budgeting, so you know exactly what you’re paying every month. And Revver’s all-inclusive support is also contained in the monthly price, giving you access to all the maintenance you’ll need at a fraction of the cost of Laserfiche.

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Feature-by-Feature: A Head-to-Head Comparison

In the battle between Laserfiche vs. Revver, who emerges victorious when they’re judged on their feature sets? Both offer optical character recognition (OCR), metadata tagging, user permissions, audit logs, and other features you expect in intelligent information management solutions. Laserfiche might seem to have an advantage because it’s such a large solution, but Revver has some special advantages, too. The point isn’t to win in the number of features but to be the best document management software for your business. So let’s see which one is right for you based on its workflow automation features.

Where Laserfiche Excels (and Why It Might Be Overkill)

Laserfiche has numerous strengths that help it appeal to government bodies and other large organizations. Its software development kit (SDK) is renowned for being robust. Plus, its scripting capabilities are far-reaching in scope. The trouble is that it takes a lot of time and effort to make use of these tools. Enterprises with dedicated IT teams are able to modify the enterprise content management software to make it meet their needs. For mid-market businesses, not so much. Solid version history, electronic signatures, mobile access, and security measures are what they need, among other features when it comes to records management.

Being extremely powerful and complex could be seen as an Achilles heel for Laserfiche. For example, Department of Defense (DoD) 5015.2 certification is included in Laserfiche, which helps it appeal to federal contractors. That’s a critical feature for them. But most commercial businesses will find that certification to be irrelevant. That’s like when David tried to put on King Saul’s armor. It was cumbersome and unnecessary for the lad, so he quickly shed it. If you use Laserfiche, you’re paying for all sorts of niche features you don’t need. They could even weigh you down unnecessarily. You’re better off going with a flexible document management system that works perfectly for your workflow automation.

Where Revver Delivers Superior Value for Mid-Market Businesses

Revver solves issues that mid-market businesses face when it comes to using a giant document management solution like Laserfiche. It does this by being leaner, faster, more affordable, and more user-friendly. Revver’s audit trails, user collaboration tools, and security measures make it a great fit for mid-market companies. Here’s a table comparing their features so you can see how Revver delivers superior value for your business.

The Verdict: Choose the Platform Built for Your Business Scale

The right document management software for you depends on your organization’s size and user needs. Data security and compliance, user permissions, and metadata tagging are top priorities for both Laserfiche and Revver. If you’re looking for a huge, customizable platform, Laserfiche might just do the trick. But Revver is clearly the best document management software for mid-market businesses.

Don’t Pay for an Enterprise Battleship When You Need an Agile Speedboat

When you get right down to it, you want to get the most bang for your buck. Laserfiche includes all kinds of extravagant and niche features that appeal to large enterprises with complex regulatory compliance needs. If you don’t fit that mold, then you’ll be paying for a whole bunch of features that don’t benefit you. Revver also helps with regulatory compliance through its validation process, audit trails, and approval workflows. The advantage is that it’s much less expensive and faster to use. The choice isn’t about which platform has more features, but which platform has the right features to drive growth.

Choosing Laserfiche is a commitment to a top-heavy, IT-intensive infrastructure that requires immense IT resources to keep it running. Choosing Revver is an investment in speed, client satisfaction, and operational agility. You can slay any giant, be it wasted time on metadata filters, inefficient OCR scanning software, or disorganized file synchronization, with a well-placed stone. And you can swim circles around competitors who lumber around with an enterprise content management battleship when you use an agile fleet of speedboats.

Revver is your David and your speedboats, metaphorically speaking. Book a demo today to see it in action. You’ll be amazed by what a perfect document management solution Revver is for your modern, fast-moving business.

FAQs

What are the best alternatives to Laserfiche for document management?

Laserfiche’s direct competitors include Revver, Box, DocuWare, and M-Files. All of them have intelligent information management features. These include search tools, approval workflows, metadata tagging, security and access control, and collaborative features. Revver provides the best value because of its SaaS model and advanced AI features.

What does DMS mean?

DMS stands for either document management system or document management software. It is a platform designed to help with all sorts of document management challenges. It generally offers search features, as well as a content library, version control system, and metadata tagging.

Is DMS good for small businesses?

Document management software is definitely good for small businesses. It helps with metadata filtering, information retrieval systems, advanced search functionalities, detailed approval workflows, and validation rules. Small and mid-market businesses enjoy faster approval times, more efficient accounting workflows, and other cost-saving benefits by using this software.