Manual invoice processing is one of the most time-consuming and error-prone tasks in local government finance. From paper handling and scanning to chasing down approvals and rekeying data into ERP systems, the process is packed with inefficiencies that slow down operations and drive up costs. But a new integration between Caselle and Revver promises to change that dramatically.

In a recent webinar titled “Introducing AI Automation for Caselle Users,” Jesse Wood, CEO of Revver, and Eric Seljaas, over Strategic Alliances, gave a powerful demonstration of how artificial intelligence and smart automation are reshaping accounts payable (AP) for local governments. With insights from Scott Cook, CEO of Caselle, the session explored how artificial intelligence (AI) is empowering government finance teams to become faster, smarter, and more efficient.

Whether you’re a finance director, AP clerk, or IT leader, the message was clear: this isn’t just about digitizing paperwork. It’s about transforming how your team works.

Here are the top five takeaways from the session.

Understand Your Processes

Before you even consider automation, it’s essential to understand your current AP workflow. What are the bottlenecks? Where does time get lost? What steps could be eliminated entirely?

During the webinar, Eric painted a familiar picture: “Every time I talk to Caselle customers, it always comes down to a manual process. You’ve got a stack of papers, you’re moving them desk to desk for approvals, and it takes days.” The result? Delays, errors, and a heavy toll on staff resources.

The cost implications are staggering. As Jesse explained, industry estimates place the cost of processing a single invoice manually between $7 and $18. For cities processing 200 invoices per week, that translates to $75,000+ annually—a figure that doesn’t even capture the opportunity cost of lost time.

Understanding how your current system functions, and where it fails, is the first step toward meaningful improvement.

Don’t Just Digitize—Optimize

Many organizations think they’re “automated” because they scan invoices into a PDF or use email approvals. But that’s not automation, that’s digitization. True optimization comes from removing manual steps entirely, not just making them digital.

That’s exactly what the Caselle + Revver integration delivers. The workflow begins with email import. Revver watches designated folders for incoming invoices, pulls attachments, and uses Smart Extract AI to read and extract data like vendor name, invoice number, department, and due date.

From there, invoices are automatically routed to the correct approver and posted into Caselle’s Pending Invoices section. All the user has to do is verify or add a due date or description. “You’re not typing in vendor information,” Eric said. “You’re not rekeying anything.”

The live demo made this even more compelling. Jesse emailed an invoice to the fictional “City of Revver.” Within seconds, the invoice appeared in Caselle with metadata populated, ready for approval. “We removed the work from everyday processing,” Jesse noted. Approvers could then review, approve, and move on – all within a single interface.

It’s not just about going paperless. It’s about eliminating paper, clicks, keystrokes, and time.

AI IS HERE TO SUpport you

There’s a lot of fear and hype around AI replacing jobs. But the reality shared in this webinar was far more practical and reassuring: AI is here to support you, not replace you.

Jesse emphasized that AI is most valuable when applied to repetitive, low-value tasks, like sorting emails, reading invoice data, or routing documents for approval. That frees up staff to focus on more strategic work, such as vendor negotiation, financial forecasting, and community engagement.

One of the most powerful quotes came from a beta user: “She used to do everything manually. Now it’s all automated through Revver and Caselle, and she’s saving hundreds of hours.” Jesse added, “You don’t realize how big a change that is until you experience it. The time adds up fast.”

This message is especially important for lean government teams, where doing more with less has become the norm. By offloading the routine to AI, human talent can finally focus on the work that matters most.

Build the Right Infrastructure

AI can only be effective if it has the right environment to work within. That means having integrated systems, well-structured data, and clear workflows.

The Caselle + Revver solution was built with this in mind. It integrates seamlessly with the Caselle ERP, using Revver’s automation engine as the front end for ingesting invoices via email, folder drop, or drag-and-drop. Once captured, AI takes over and pushes the data into Caselle: accurate, complete, and ready for approval.

Security and compliance were also front and center. Jesse addressed data privacy concerns head-on: “Revver never trains its technology on your data. Your content is used only to benefit your account.” For public sector organizations, that’s a critical distinction. The platform also includes audit trails, access controls, and secure archiving to meet FOIA and financial governance standards.

“AI isn’t just a feature you bolt on,” Eric explained. “It requires the right systems and structures. And that’s what this integration gives you out of the box.”

Stay curious and keep learning

AI is moving fast, and the most successful finance professionals will be those who lean into it, not shy away. The message from the panel was encouraging: You don’t need to be an AI expert, you just need to start.

Whether it’s testing the new automation features, asking your IT team for a pilot, or simply watching the demo again, now is the time to explore how these tools can support your goals. “This is where the future of finance is heading,” Jesse noted. “And you don’t have to wait years to see results. You’ll see them in your first week.”

To make it even easier, Caselle and Revver are offering a limited-time promotion for those who act soon:

• 2 free user licenses through December 31
• 30% off licensing and implementation if you sign up by August 31

For local governments working under tight budgets and growing service demands, there’s never been a better time to invest in automation. The technology is here, the integrations are ready, and the results are already being felt across cities, counties, and special districts.

One Invoice Can Spark Change

The Caselle + Revver integration isn’t just another software feature. It’s a strategic shift in how local government finance teams operate. By combining smart AI, intuitive design, and seamless ERP integration, this solution helps public sector organizations save time, reduce costs, and serve citizens more effectively.

Scott Cook, CEO of Caselle, summed it up well: 

Want to See It in Action?

📅 Schedule your setup session today
📉 Get 30% off implementation and licensing by August 31
👥 Receive 2 free users through December 31

Experience what happens when invoice processing just… works.