With remote work’s increased prominence, partnered with today’s reliance on technology, collaboration efforts have moved into the digital realm. As such, file sharing has become significantly more efficient. However, when done incorrectly, it can also leave you more prone to data breaches. Using trustworthy methods to store and share sensitive data should be a top priority for any organization.
Using a secure file sharing platform is key to the viability of business, especially through the use of a document management system like Revver.
Efficient File Sharing Makes Collaboration Possible
Collaboration is at the heart of every successful enterprise—between both internal and external parties. Whether it’s collaborating on financial reports, employee personnel information, or customer agreements, the need for efficient file sharing is undeniable as multiple users need to review, approve, and have continuous access to essential business documents. However, the manner that digital strategies have impacted every initiative has also left businesses exposed to many unsecure sharing methods when the right solutions are not in place, making ongoing organizational security a significant challenge.
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The Importance of Secure File Sharing
Severe consequences can emerge for those organizations that fail to properly protect their business, customer, and employee data. Once your data has been accessed by an unauthorized user, the damage has been done. The loss of critical data, exposed vulnerabilities, loss of client trust, fines, and potential ransomware attacks are just of the few risks that come with unsecure file sharing.
Therefore, it’s in an organization’s best interest to set the appropriate safeguards now as a preventative measure so they don’t have to be concerned about potential risks later on. Adequate file sharing can produce a more secure and efficient impact to your organization’s operations in a number of ways. Following best practices of file sharing can protect you from increasingly commonplace threats.
Protect Sensitive Data and Maintain Trust
News stories breaking about businesses that have suffered data breaches are becoming more common. The subsequent damage to their reputation proves the importance of properly securing your business’s confidential data. Some businesses have been able to overcome the damage to their reputation, but not without significant time, money, and effort, especially when proper file sharing and data protection could have avoided the problem altogether.
Upon sharing their information with you, customers and employees should be able to have full and complete trust that their information is safe. Proving appropriate data security measures are in place to protect them will contribute to your business integrity. This is made possible through the use of secure file sharing systems.
Ensure Legal Compliance
Compliance requirements vary across every industry, but one thing that remains constant is that some level of protection must be applied to all sensitive documents. When confidential documents are mishandled, businesses may be faced with sky-high fees and penalties—as IBM reported that the average cost of a data breach was $4.45 million.
Proper and secure file sharing can help avoid these penalties.
Prevent Data Loss
While cyberattacks and their risks are obvious, businesses can also be forced to confront the risks that come even when there aren’t any malicious intentions. Data loss caused data mismanagement, sharing information with the wrong people in the wrong way, can be a significant consequence of teams that don’t have modernized file sharing processes in place, and can set back all document processes.
Today’s secure file sharing and file management can back-up documents no matter how they’re being shared, so organizations don’t need to risk losing important operational information.
Secure File Sharing Methods
Unsecure methods like email pose risks to document security. To ensure the safety of your data, consider using the following secure file sharing methods:
- Limit Access: Every document doesn’t need to be shared with everyone across your organization. Be intentional about who can access each document and only share with those who genuinely need access.
- End-to-End Encryption: All sensitive documents should be encrypted, so only the intended recipient can decrypt and access the documents. This way, even if another user somehow gains access to a document, they will not be able to read what’s inside.
- Password Protection: Many systems have the ability to password protect a document built directly into them. Protect documents with strong, unique passwords for added security, and share the password with the recipient in person or through a secure messaging channel so they can gain access.
- Virtual Private Networks (VPNs): Using a VPN gives you access to create secure and encrypted connections. This is especially useful when accessing confidential data in public locations, which makes it easier for unauthorized parties to gain access across the network.
- Two-Factor Authentication (2FA): Add an extra layer of security to email and file-sharing accounts by requiring them to provide a code sent only to their email address, phone number, etc.
- Secure Cloud Storage: Store documents in a secure cloud service where users can log on to access any file.
- Secure File Sharing Services: Use dedicated services like Revver, which offers encryption, access controls, and automatic security policy application.
Securing Your Files With Revver
Revver stands out as a reliable and efficient solution for secure file sharing across businesses. It has built-in security features that protect documents in transit and at rest. With features like centralized storage, access control, encryption, version control, and secure sharing, Revver provides a comprehensive solution to your security needs.
These are Revver’s features that make it the ultimate choice for storing and sharing your files securely.
Secure Centralized Storage
Revver provides you with a centralized repository that encrypts all your files and stores them in one location for easy management. Instead of having these documents scattered across multiple platforms and managing security across each one, you’ll know everything is stored securely in one place.
When it comes to internal teams, you can give them access to Revver and they’ll be able to easily search for and access any information they need in this centralized location.
Access Control
Revver allows you to customize access levels for each document, ensuring the right people have the right permissions. This allows you to adequately share documents internally.
In addition to granting access to a user or group, you can also customize the level of access they have—whether they should have the ability to view, edit, or have complete control to dispose of a document. These customizations can be made at an individual user level, or by roles.
Encryption
Revver stores all files with end-to-end encryption, making your files unreadable to unauthorized parties. This means that regardless of the passwords and permissions in place, files will be unreadable by anyone other than the intended recipient if they’re being stored or shared.
Version Control
In addition to sharing the content within a specific file, Revver also makes it easy to see a history of how document versions have been changed throughout their lifecycle.
Secure Sharing
Instead of sending a file attachment through email, Revver users can be brought directly to the documents stored within the secure platform. This enhances the overall security of your documents by keeping them in a secure location. The people are the ones moving, instead of the documents.
Discover Revver
In today’s digital age, using the right technology to protect and share your business’s confidential data is critical. Safeguard your data, maintain trust, and embrace secure collaboration in the digital age. Discover the transformational power of Revver and take the first step towards a more secure and efficient file-sharing experience for your business.
